International College for Personal and Professional Development
Job Description – College Registrar
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JOB TITLE
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REPORTS TO
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LOCATION
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JOB SPECIFIC
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College Registrar
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College Manager
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ICPPD Athlone
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14 hours per week
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Overall Purpose of the Role:
The Registrar has responsibility for ICPPD Quality Assurance Processes and for academic affairs within ICPPD, including responsibility for academic administration, academic regulations, academic quality and standards, academic records and liaison with accrediting bodies, which includes responsibility for coordinating academic relationships, validation events, programmatic reviews, College reviews and reporting arrangements.
Main Duties and Responsibilities:
- Responsibility for Quality Assurance Processes within ICPPD, ensuring the existence and use within the college of academic policies, standards, processes and procedures in accordance with best practice in third level education.
- Coordinating the ongoing review and enhancement of academic policies, standards, processes and procedures, thereby updating regulations as required.
- Responsible for all aspects of academic administration and regulation including admission and registration of learners; programme organisation and administration; coordination of learner assessment.
- Oversight of assessment processes and examination board; recording, processing and communication of results
- Academic Regulations – Regulations governing learner admission, progression and graduation and teaching, learning and assessment; updating regulations as required and monitoring compliance with the requirements of validating body (QQI) and the terms of programme approval.
- Academic Records – To include responsibility for maintenance of academic files and records and has ultimate responsibility for the reliability and integrity of all academic records. Ensuring academic records and files are maintained, safeguarding of learner records and ensuring that learner data is protected and utilised in accordance with College policies and legislation.
- Advisory Role - Advising staff and collaborating with them in relation to academic developments, quality enhancement initiatives, and continuing development of programmes, and promotion of the highest academic standards including academic integrity.
- Communication and liaison with validating, accrediting bodies and other collaborative bodies in relation institutional academic quality assurance practices.
- Responsibility for Protection for Learners (PEL) and liaison with QQI re PEL.
- The College Registrar is a member of the Academic Board, the Executive Management Committee, Programme Boards and is chair of Examination Boards.
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Person Specification
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Essential
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Highly Desirable
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Qualifications
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Minimum 3rd Level Qualification – Level 8 or equivalent
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Yes
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Knowledge and Experience
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Experience and employment background in academic administration within the higher education sector
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Yes
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An understanding of academic regulation environment.
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Yes
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Familiarity with programme validation and accreditation processes.
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Yes
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Experience in the design and implementation of quality assurance and enhancement processes and procedures in a Higher Education context
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Yes
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Experience of working with a broad range of stakeholders, at various levels within and external to an organisation, and the ability to foster and maintain relationships
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Yes
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Skills & Abilities
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Effective and proven communication and interpersonal skills (written and oral).
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Yes
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Good IT skills – Microsoft Outlook, Word, PowerPoint, Excel and a willingness to embrace technology
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Yes
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A working knowledge of Learner Management Systems and other IT and data management systems.
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Yes
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Strong analytical and problem-solving skills.
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Yes
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Attitudes and Values
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Flexibility and availability
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Yes
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Commitment to developing diversity and equality
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Yes
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Ability to foster good relationships with all staff and learners on an equal
basis
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Yes
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To work in accordance with ICPPD’s Equal Opportunities Policy, Codes of
Ethics and Professional Practice, Complaints Procedures and Health and Safety Policy.
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Yes
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A commitment to the development of the ICPPD in the light of its ethos,
mission and values.
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Yes
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This job description is a guide to the general range of duties and is not intended to be either restrictive or definitive and may be subject to periodic review.
